QuickBooks Voucher — Check on Top
The most popular check format for QuickBooks users. This layout places a 3.5-inch check at the top of the page with two voucher stubs below for record-keeping. Ideal for accounts payable where you need to document invoice details on the stubs.
The QuickBooks voucher-top format has been the industry standard for business check printing since QuickBooks became the dominant small business accounting software in the 1990s. This layout places a full-width 3.5-inch check at the top of an 8.5×11 inch page, with two identical voucher stubs below. The format gained popularity because it provides both a negotiable check and detailed payment documentation in one document. Accounts payable departments favor this format because the voucher stubs can be detached and filed with invoices, creating a complete paper trail for audits. The check-on-top design also ensures the check itself is immediately visible when the document is removed from an envelope, which speeds up processing for vendors. Many industries, including construction, property management, and nonprofits, have standardized on this format because it works seamlessly with QuickBooks accounting workflows and provides the documentation needed for compliance and record-keeping.
Use This TemplateBest For
- Accounts payable with invoice documentation
- Vendor payments requiring detailed records
- QuickBooks Desktop and Online users
- Businesses needing both a check and payment stub
Specifications
- Page Size
- 8.5" × 11"
- Check Height
- 3.5"
- Checks Per Page
- 1
- Stub Count
- 2 voucher stubs
- Check Position
- Top
Printing Tips
- Always print a test page on plain paper first and hold it up to your check stock to verify alignment before printing on actual checks.
- Use PrintCheck's offset controls to fine-tune horizontal and vertical positioning if your printer's alignment is slightly off.
- Ensure your printer's paper guides are snug against the check stock to prevent skewing during printing.
- Store check stock in a dry, flat location to prevent warping that can cause alignment issues.
- When printing multiple checks, allow the printer to complete each page before loading the next to avoid jams.
Common Mistakes to Avoid
- !Printing on check stock without testing alignment first, which wastes expensive check stock when the text doesn't align properly.
- !Using the wrong template format for your check stock, causing misalignment that makes checks unusable.
- !Not adjusting printer settings for check stock thickness, leading to paper jams or poor print quality.
- !Forgetting to update check numbers sequentially, which can cause accounting reconciliation problems.
Compatible Check Stock
Who Uses This Template
See how different industries use the QuickBooks Voucher — Check on Top format.
Churches
Print payroll, vendor, and benevolence checks without expensive church management software fees.
Learn moreProperty Managers
Pay vendors, contractors, and security deposit refunds without property management software fees.
Learn moreContractors
Pay subcontractors, suppliers, and crew without expensive accounting software.
Learn moreHome Healthcare
Pay caregivers and vendors without expensive healthcare billing software.
Learn moreNonprofits
Maximize your impact by eliminating software fees for basic check printing.
Learn moreLaw Firms
Print operating and trust account checks without expensive legal billing software.
Learn moreDaycares
Pay staff and vendors without expensive childcare management software fees.
Learn moreFrequently Asked Questions
Will this work with my QuickBooks checks?
Yes, this template is designed to match the standard QuickBooks voucher format with check on top. It works with checks from Deluxe, Intuit, and other major suppliers.
What information appears on the voucher stubs?
The stubs show check number, date, payee name, amount, and memo/description. You can use these for your records or include with invoices being paid.
Other Templates
3-Per-Page Standard Business
Print three identical business checks per 8.5×11 page. Perfect for high-volume check printing and payroll. Works with Deluxe DLA104, DLA105 check stock.
Sage/Peachtree Voucher — Check in Middle
Print Sage and Peachtree-compatible voucher checks with the check in the middle position. Works with Deluxe LMP98 and Sage-branded check stock.
Voucher — Check on Bottom
Print voucher-style checks with the check at the bottom and two stubs on top. Common in healthcare and insurance. 8.5×11 format.